Data Protection Information
wufi.de / wufi.com

The following pertains to the use of this website. As the party responsible for the data processing (controller), we process the personal data collected via our website and store them for the period, which is required to achieve the specified purpose and to comply with the statutory requirements. The following text informs you of the data we collect and the way we process the collected data. We also inform you about on data privacy rights as they pertain to the use of our website.

Pursuant to Article 4 No. 1 GDPR, personal data are all data referring to a specific or identifiable natural person.

1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer
2. Processing of Personal Data and Purposes of the Data Processing
3. Transfer of Personal Data to Third Parties
4. Cookies
5. Web analysis/Tracking
6. Social Plugins
7. YouTube
8. Your Rights as Affected Person
9. Data Security
10. Timeliness of the Data and Amendments to this Data Protection Information
11. Severability

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1. Name and contact information of the person who signs responsible for the data processing (controller) and of the society’s data protection officer

This data protection information shall apply to the processing of data on our institute’s website www.wufi.de and www.wufi.com by the controller, the:

Fraunhofer Society for the Advancement of Applied Research
Fraunhofer Gesellschaft zur Förderung der angewandten Forschung e.V.

Hansastrasse 27 c,
D-80686 München (Munich, Germany)
On behalf of the Fraunhofer Institute for Building Physics (IBP)
(in the following referred to as Fraunhofer IBP)

E-Mail: info(at)ibp.fraunhofer.de
Telefon: +49 8024 643-0
Fax: +49 8024 643-366

You can reach the data protection representative of the Fraunhofer Institute at the above address c/o Data Protection Officer or at datenschutz@zv.fraunhofer.de.

Please feel free to contact the data protection officer directly at any time with your questions concerning your data protection rights and/or your rights as affected person.
 

2. Processing of Personal Data and Purposes of the Data Processing

a) During your Website Visit

Every time you visit our web pages, our website servers save a protocol of your device accessing our website. This storage is temporary and lasts only until the automated deletion. Our website server saves the following access data until their automated deletion:

• The IP address of the requesting device
• The IP address of the requesting device
• Access date and time
• Name and URL of the accessed data
• The transmitted data volume
• The message whether the access was successful
• The used browser and operating system
• Name of the Internet Provider (ISP)
• The referring website (referring URL)

The server processes these data for the following purposes:

1. To enable the use of the website (link connection [forward setup])
2. Administration of the network infrastructure
3. Appropriate technical and organisational measures to ensure IT systems and data security commensurate with the available state of the art technology
4. To offer user-friendly service
5. To optimize the Internet offering

 
Legal foundations for the above processing purposes:

• Processing in response to a website visitor according to numbers 1-2 Article 6 para. 1, page1, lit. b (Requirement for compliance with provisions of the website user contract)
• Processing pursuant to numbers 3, Article 6 para. 1, page 1, lit. c GDPR (legal obligation to implement technical and organisational measures to ensure secure data processing according to Article 32 GDPR and Article 6 para. 1, page 1, lit. f GDPR (legitimate interests in data processing for the network and information security) as well as
• Data processing pursuant to numbers 4 – 5, Article 6 para. 1, page1 lit. f GDPR (legitimate interests) – our legitimate interests in the processing of data are based in our desire to offer user-friendly optimised web pages

After the specified period of 7 days, our web server automatically deletes the above-mentioned data. To the extent that data are processed longer for purposes according to numbers 2 – 5, we will anonymise or delete the data as soon as their storage no longer serves the respective purpose(s).
Furthermore, we place cookies on the devices of our website visitors and use analytical services. For more information on the use of cookies and analytical services, please see Sections 4 and 5 of this Data Protection Statement.

b) Visitor Registration for Events

Within the scope of registration for our WUFI seminars we collect the following mandatory information:

• Last name, first name
• Address
• Payment information, dependent on the selected payment procedure (e.g. credit card, bank account) and
• Email address

We collect the required data in order to identify you as participant of the event, to check the provided information for plausibility, to reserve a place for the participant in the event and to establish a contract with you. We also want to supply the participant with information during and after the event, offer the participant an optimal participation and allow us to plan and execute a smooth running event.

We need the payment data to collect the participation fees.

Collecting the voluntary information allows us to plan and conduct the event according to the interests of the participants in an age-appropriate fashion.

We process the data based on your enquiry and for the declared purposes as prescribed by Article 6 para. 1, page 1, lit. b GDPR to perform the contractual obligations toward the participants and meet the conditions precedent to entering into the contract.

We will store the personal data collected in context with the event until the end of the regular limitation period of three (3) years following the end of the year of the event. We will then delete the data unless we are obligated by law to store the data for a longer period according to compulsory safekeeping and documentation obligations pursuant to Article 6 para. 1, page 1 lit. c GDPR and in particular according to § 147 AO [General German Fiscal Code]) or unless you have agreed to a longer data storage according to Article 6 para. 1, page 1 lit. a GDPR. In case of longer data storage, we shall process the data solely to the extent mandated by law or according to your permission. As for all else, the further processing of the data shall be barred.

c) Subscriptions to our Newsletter

We will send our newsletter to your email address on a regular basis providing you agree explicitly to our use of your email address as recipient address for our newsletter according to Article 6 para. 1, page 1 lit. a GDPR. The newsletters inform you about free tools, innovations, events around WUFI_®. To receive our newsletter, we ask you to provide us with the following required data:

• Email address
• Title
• First name
• Last name
• In the case of PR distribution lists, the name of your company and/or press medium is also required information.

We need your name and title to address you personally in our newsletter.

You may volunteer to provide us with additional information about you (such as your address and telephone number). We use this data for analysis purposes and, if necessary, to contact you.

Upon receiving your subscription, we will email you a subscription notice. Please confirm the receipt of this notice. We need this confirmation to send our newsletter to you. This process is known as double opt-in procedure. Your response shows us that you are indeed the person who requested our newsletter.

You may unsubscribe from our newsletter at any time. You find an ‘unsubscribe’ link at the end of every one of our newsletters. Alternatively, you may also unsubscribe by email support@wufi.com.
Upon receiving your unsubscribe notice, we will delete your email address immediately.

We offer an online shop on our website. In this shop, visitors may purchase the various licenses of the WUFI® software and the corresponding support packages. As part of the sales process, we collect the following required data:

• Title
• First and last name
• VAT number, if applicable (only companies based in EU member states – except Germany)
• Address
• Email address

The collecting and processing of these data have the following purposes:

• To identify you as our contract partner
• To check the provided data for plausibility
• To complete the sales and payment processes

In addition, site visitors may volunteer more data (such as the company name, another invoice address and contact data).

The data processing is triggered by your request. It is required to process your order and transact the processes preceding the contractual relationship according to Article 6, para. 1, page 1 lit. b GDPR. In the process, we use your email address to send you an order confirmation. We use all collected contact data exclusively to handle possibly required inquiries in context with your order.

The license data of the purchased programs will be stored together with the personal data in a license number database until revoked, but at least for the duration of the contract period. The data is required to verify eligibility for use, upgrades, package pricing or additional licenses. Furthermore, the data are used for internal analysis purposes of the IBP and the WUFI cooperation partners responsible for the country (see also point 3 – Disclosure of personal data).

e)The Use of our forum www.wufi-forum.com

On our website, we use the open source service Matomo by InnoCraft Ltd in New Zealand to analyse the activities of our website users and to optimise our website and its content based on this analysis. In the process, we do not receive any information, which identifies our users.

In context with using the Matomo service, we use cookies, which enable the service to analyse the activities of our website users. The cookie contains information, including personal information, which characterises your visit on our website. Under a pseudonym, Matomo creates your user profile for analytical purposes. Since we host the Matomo services on our own server, the analysis does not require the processing of data by third parties.

Without your specific permission, we do not use the collected data to identify you personally and will not combine the data with personal data about you under a pseudonym associated with you.
To the extent that we collect IP addresses in our analysis, these addresses are stripped of their last control number block upon collection to anonymise the IP addresses instantly.

We process the statistical data based on our legitimate interests in the optimisation of our online offerings and our web presence according to Article 6 para.1 lit. f GDPR.
Currently, Matomo Web Services analyse your website visit. Click here (https://wufi.de/piwik/index.php?module=CoreAdminHome&action=optOut&language=en) to prevent the Matomo Web Services from analysing your visit of our website.

6. Social Plugins

We use social plug-ins (media buttons) on our website. These are small box-like buttons. Click on them to place the content of our website under your profile in social network sites.

If you click on such a button, a link will be established between our website and the social network to which you subscribe. Aside from the respective content, the social network provider will receive other personal information. This includes the information that you visit our website at that time.

For the integration of the social plug-in we use the Shariff Solution. This solution prevents your device from creating a link to the social network merely because you visit a website featuring a social plug-in button without clicking on it. This means that a link is only established if a when you click on the social plug-in button.

We integrate the following social plug-in on our website:

a) Facebook Sharing of Facebook Ireland Limited

Sometimes, information is transmitted to the US domicile of the parent company Facebook Inc. This company complies with the data protection regulations of the ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Commerce.
Purpose and scope of the data collection and further processing and use of the data by Facebook and your user rights in your relationship with Facebook as well as your ability to influence your privacy rights by changing your browser settings are subject to your privacy agreement with Facebook. Please consult the Facebook Data Protection Statement.

b) Twitter Sharing by the Twitter International Company

Sometimes, information is transmitted to the US parent company Twitter Inc. The Twitter International Company complies with the data protection regulations of ‘US Privacy Shield’. Twitter Inc. is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on the data protection in the Twitter Data Protection Statement.

c) Google+ Sharing Google LLC

Google complies with the Data Protection Regulations of ‘US Privacy Shield’ and is registered with the US Privacy Shield Program of the US Department of Trade.

Please find more information on Google data protection in the Google Data Protection Declaration.

d) Xing Sharing by Xing SE

Please find more information on Xing data protection in the Xing SE Data Protection Declaration.

e) LinkedIn Sharing by the LinkedIn Unlimited Company

In some cases, information is transferred to the US-based parent company LinkedIn Corporation. This complies with the data protection regulations of the “US Privacy Shield” and is registered with the “US Privacy Shield” program of the US Department of Commerce.
For more information about LinkedIn’s privacy practices, please see their privacy policy.
 

7. YouTube

Based on the agreement according to Article 6 Para. 1, page 1 lit. f GDPR, we use components (videos) of YouTube, LLC, 901 Cherry Avenue, 94066 San Bruno, CA (USA) (in the following referred to as ‘YouTube’), a company of Google Inc., Amphitheatre Parkway, 94043 Mountain View (USA), (in the following referred to as ‘Google’).

In the process, we use the ‘extended data protection mode’ option provided by YouTube.

Upon requesting an Internet page with embedded video, our website connects to the YouTube servers and renders the content on the Internet page using your browser.

According to the information provided by YouTube, in the ‘extended data protection mode’, your data will be transmitted to the US YouTube servers only while you watch the video. The transmitted data include the Internet page you just viewed and device-specific data including your IP address. By clicking ‘run’ on the video you agree to this mode of transmission.

Should you be logged into your YouTube account at the same time, YouTube will associate these collected data with your member account. You are able to prevent this by logging out of your YouTube account.
Google complies with the data protection regulation of US Privacy Shield and is registered with the US Privacy Shield Program of the US Department of Trade.

You find further information on the data protection in context with YouTube in the Google Data Protection Regulations.